It’s Time to Post Your OSHA 300 Summary

It’s that time of year once again…no, it’s not income tax time, that’s coming up soon enough. It’s time to post your annual OSHA 300 Log summary. You must post a copy of the annual summary in each facility in a place or places where notices to employees are customarily posted. You must also make sure that the posted annual summary is not altered, defaced or covered by other materials.

The summary must be posted no later than February 1 of the year following the year covered by the log and keep the summary in place until April 30.

Listed below are a few common questions about the summary and answers to those questions

1) How extensively do I have to review the OSHA 300 Log entries at the end of the year?

You must review the entries as extensively as necessary to make sure that they are complete and correct. You don’t want to unintentionally leave out or not complete the OSHA log. You must save the OSHA 300 Log and the annual summary for five years following the end of the calendar year that these records cover.

 2) How do I complete the annual summary?

 You must:

• Total the columns on the OSHA 300 Log (if you had no recordable cases, enter zeros for each column total); and
• Enter the calendar year covered, the company’s name, establishment name, establishment address, annual average number of employees covered by the OSHA 300 Log, and the total hours worked by all employees covered by the OSHA 300 Log.  If you need the OSHA forms, please click here for a PDF of the OSHA 300 Log.  (Please note that these forms are not designed for printing on standard 8.5″ x 11″ paper. If you want to print on 8.5″ x 11″ paper, you may need to change your settings to use “Shrink to Fit”, and you may also need to make configuration changes for your specific printer.)
• If you are using an equivalent form other than the OSHA 300-A summary form, as permitted under Section 1904.6(b)(4), the summary you use must also include the employee access and employer penalty statements found on the OSHA 300-A Summary form.

3) How do I certify the annual summary?

A company executive must certify that he or she has examined the OSHA 300 Log and that he or she reasonably believes, based on his or her knowledge of the process by which the information was recorded, that the annual summary is correct and complete.

4) Who is considered a company executive?

The company executive who certifies the log must be one of the following persons:

• An owner of the company (only if the company is a sole proprietorship or partnership)
•  An officer of the corporation
•  The highest ranking company Manager at the facility

Click here for more information about injuries and illness reporting requirements.

This entry was posted on Monday, February 1st, 2010 at 7:45 am and is filed under Workplace Compliance. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.